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  • Writer's pictureCelise Downs

Why Hiring an Editorial VA will Save Your Sanity

Sooooo, you’re driving the Struggle Bus trying to keep up with your editorial process.

Or you’re drowning so deep in unorganized drafts you wish someone would toss you one of those floaty unicorn things.

I think the universe is telling you that you need an editorial virtual assistant (Editorial VA).

Don't worry - I get it. The need to delegate tasks can sometimes feel overwhelming. However, hiring an Editorial VA is not only the best decision you can make for your business, but it's the one that will save your sanity.

1. Time Management

One of the biggest reasons to hire an Editorial VA is time management. As a busy entrepreneur or author, balancing your editorial work and other job duties can be challenging. Thankfully, with an experienced virtual assistant in charge of your editorial tasks, you're able to tackle other responsibilities or take much-needed time to rest.

You’ll also increase your productivity at work, completing tasks ahead of time more often than not. This newfound sense of time management will allow you to continue to kick ass and take names.

2. Professional Editing Experience

While it's tempting to cut costs and rely on your BFF or your grandma to edit your content, the truth is that they may not have the expertise required. Hiring an Editorial VA with professional editing experience ensures that your content is in the best hands possible. They have the necessary tools and software to polish your work and make sure it’s error free.

3. Fresh Perspective

Sometimes, we get too close to our work and can't see the flaws. An Editorial VA can bring a fresh perspective to your work, identifying areas that need improvement and offering suggestions on how to make your content the best it can be. They’re also not as emotionally invested in your work as you are and can offer unbiased feedback on your writing. You may have to kill some darlings, Darling. Suck it up, Buttercup, and put your Big Girl Panties on.

4. Reduced Stress

Editing can be a stressful and time-consuming task, and sometimes, that Inner Editor can be a fucking bitch. No lie. By hiring an Editorial VA, you can reduce your stress levels and finally breathe a sigh of relief. So, go walk your dog (or cat!), GoddessBoss. Or better yet, take a shot of tequila.

5. Cost-Effective

You only pay for the hours (or per project, or per word) worked, and you don't have to worry about the costs of setting up an office, training, or equipment. We’re not high maintenance over here, so go on and get yourself those Red Bottoms, GoddessBoss.

6. Receive Personalized Support

When you work with an Editorial VA, you receive personalized support that caters to your needs. Your VA will work with you to understand your requirements, deadlines, and preferences, so they can deliver results that meet your expectations. This means you'll receive the support you need to achieve your goals… not 24/7 concierge service.

How to Prepare Your Business to Hire an Editorial VA

We all have different strengths and weaknesses.

Some of us are great at numbers but suck donkey balls at grammar.

Others have a keen eye for visuals but can’t write to save their lives.

That’s why it’s crucial to have a competent Editorial VA on your team.

But how do you prepare your business to hire one?

Assess Your Needs

Before you post that job listing, take a moment to evaluate what kind of editorial help you actually need. Are you looking for someone to proofread and edit your manuscripts? Do you need assistance with social media posts or blog articles? Perhaps you want someone to help conduct research for your projects. Being clear about your needs will make the hiring process smoother and ultimately save you time and money.

Create a Job Description

Once you know what you’re looking for, it’s time to create a job description. Be as specific as possible about the duties, qualifications, and expectations you have for your Editorial VA. They are not mind readers. Don’t forget to mention if the position is part-time or full-time, remote or on-site, and what kind of pay you’re offering. The more detailed your job description, the more likely you’ll attract the right candidates.

Develop a Screening Process

You don’t want to waste your time (or your potential VA’s) by interviewing or hiring someone who’s not a good fit. To avoid that, develop a screening process that weeds out candidates who don’t meet your criteria. You can ask them to take a skills test, provide editing samples, or answer specific questions related to the job. The goal is to find someone who not only has the technical skills but also the personality, interest in your topic, and work ethic you’re looking for.

Set Up Systems and Tools

Before you bring your Editorial VA on board, make sure you have the necessary systems and tools in place. This includes access to your project management software, email, and online accounts. You’ll also need to provide them with style guides, templates, and any other resources they’ll need to do their job effectively.

Communicate Clearly and Often

Last but not least, to ensure a successful working relationship with your Editorial VA, you have to communicate clearly and often. Be clear about your deadlines, expectations, and feedback. Don’t assume they know what you want or how you want it done. Did I mention that they’re not mind readers? Regularly check in with them to see how things are going (and by “regularly” they don’t mean every-hour-on-the-hour) and provide constructive feedback when necessary. Remember, your Editorial VA is there to help you succeed, so treat them with respect and gratitude.

Hiring an Editorial VA is one of the smartest moves you can make as a female entrepreneur or independent romance author. From freeing up your time to offering professional editing experience and a fresh perspective, the benefits are mind-blowingly awesome.

By delegating tasks, you can focus on building your brand, creating better content, and achieving your goals. Whether you need help with proofreading or copyediting, hiring an Editorial VA might just be the best decision you make this year.


If you're a female entrepreneur or independent romance author who dreams of publishing content—without the fear of being called out publicly for all the mistakes you've made--click the button below.

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